50 Automations for Nurseries & Early‑Learning Centres
We’ve worked with countless small business owners to streamline their daily tasks. Below are the top five automations we implement, plus a full list of 50 options to handle everything from scheduling to payments
“Creator Project set up a parent chat‑bot, digital enrolment, and daily photo reports. Tours fill themselves and I’ve gained at least 6 hours every week.”
5 High‑Impact Automations — All Done‑for‑You
1.24/7 ChatGPT Parent Bot
Answers fees, log child's absences, menus, and availability, then books centre tours while you’re in circle time.
2.Self‑Serve Tour Booking + Reminders
Parents pick a slot; confirmations, day‑before, and two‑hour reminders slash missed tours.
3.Digital Enrolment & Consent Pack
Parents e‑sign enrolment, medical, and photo‑permission forms—no more clipboard chaos.
4.Missed Call - Text Back
If a parent rings and you can't answer the phone, your very own Ai Agent texts them back and engages in conversation, answers questions and leaves a positive impression in their mind
5.Recurring Tuition Billing & Late‑Fee Automation
Monthly fees run automatically; late reminders chase unpaid invoices so you don’t have to.
Ready to save hours and fill every spot?
50 Automations that are working for other businesses like yours
(of course your automations will be tailored to you)
Monthly Time Saved
≈ 188 hours freed up every monthWhat an Employee Would Cost You
£2,150 /month at UK minimum wage*| Automation Name | What It Does | Time Saved/Week | Why It Matters |
|---|---|---|---|
| Online Tour Booking Calendar | Parents book centre tours 24/7. | ≈2 hr | Spots fill themselves without phone tag. |
| Instant Inquiry Auto-Reply | Texts new inquiry within 60 sec. | ≈1 hr | Parents feel cared for right away. |
| Lead Nurture Drip | Sends program info & testimonials over 14 days. | ≈1 hr | Warms undecided families until they enrol. |
| Waitlist Manager | Tracks and auto‑notifies when a spot opens. | ≈1 hr | Vacancies fill fast—no spreadsheets. |
| Digital Enrollment Pack | E‑sends forms & collects e‑sign waivers. | ≈1 hr | No paper packets, smoother admin. |
| AI Chat & SMS Agent | Answers parent queries 24/7, shares fees, books tours, and allow parents to log child's absences. | ≈5 hrs | Parents get instant answers while staff focus on children—not phones. |
| Attendance Check‑In Kiosk | Parents tap in/out; logs to CRM. | ≈1 hr | Accurate rolls without manual tally. |
| Parent Daily Report SMS | Auto‑sends naps, meals, photos each day. | ≈1 hr | Keeps parents happy without extra staff time. |
| Incident Report E‑Signature | Sends form for parent sign‑off instantly. | ≈0.5 hr | Required docs handled in minutes. |
| Meal Plan Rotation Alert | Reminds kitchen of next menu. | ≈0.5 hr | Fewer meal prep mistakes. |
| Allergy Flag System | Tags child profile & alerts staff. | ≈0.5 hr | Reduces risk automatically. |
| Staff Roster SMS | Texts weekly shifts to carers. | ≈0.5 hr | Ends schedule confusion. |
| Shift Swap Board | Team claims open shifts in app. | ≈1 hr | Manager stops juggling calls. |
| New Staff Onboarding Series | Sends policies & training videos. | ≈1 hr | Faster ramp‑up, no binders. |
| Curriculum Reminder | Emails teachers weekly activity outline. | ≈0.5 hr | Lessons stay on plan automatically. |
| Event Promo Blast | SMS/email for open house or fundraiser. | ≈0.5 hr | Bigger turnout with zero effort. |
| Birthday Greeting | Sends birthday note to parent. | ≈0.5 hr | Personal touch builds loyalty. |
| Sibling Discount Automation | Auto‑applies discount on invoices. | ≈0.5 hr | No manual fee edits. |
| Invoice & Pay Link | Emails invoice with one‑tap payment. | ≈1 hr | Money in before month starts. |
| Recurring Auto‑Billing | Charges tuition monthly. | ≈1 hr | Predictable cash flow, no chasing. |
| Late Fee Reminder | Gentle reminders trigger fee. | ≈0.5 hr | Encourages on‑time payments. |
| Subsidy Claim Prep | Auto‑fills required attendance data. | ≈1 hr | Quicker government reimbursement. |
| Emergency Contact Update | Quarterly SMS to confirm info. | ≈0.5 hr | Records stay accurate automatically. |
| Evacuation Drill Reminder | Sends drill invite to staff calendar. | ≈0.5 hr | Compliance tasks never forgotten. |
| Supply Low‑Stock Alert | Notifies when nappies or wipes low. | ≈0.5 hr | No emergency store runs. |
| Auto Re‑order Supplies | Sends PO to vendor at threshold. | ≈1 hr | Stock arrives just in time. |
| Weekly KPI Report | Emails occupancy, leads, revenue. | ≈0.5 hr | Know performance without spreadsheets. |
| Tour Reminder SMS | Texts morning of parent tour. | ≈0.5 hr | Reduces no‑show tours. |
| Tour Feedback Survey | Sends quick survey after visit. | ≈0.5 hr | Improve tours and close more enrollments. |
| Enrollment Anniversary Thank‑You | 1‑year congrats & referral ask. | ≈0.5 hr | Keeps families & gains referrals. |
| Review Request | Google review link after enrollment. | ≈0.5 hr | More 5‑stars attract new parents. |
| Referral Ask | Offers gift card for referrals. | ≈0.5 hr | Free leads from happy families. |
| Cold Lead Nurture Sequence | Long‑term emails to old inquiries. | ≈0.5 hr | Converts fence‑sitters months later. |
| Class Capacity Alert | Emails when ratios near limit. | ≈0.5 hr | Plan staffing before issues arise. |
| Staff Certificate Renewal Alert | Reminds before first‑aid expires. | ≈0.5 hr | Stay legal without manual tracking. |
| Voice‑to‑Text Child Notes | Teachers dictate; notes auto‑save. | ≈0.5 hr | More detail, less paperwork. |
| Photo Consent Tracking | Records permissions & alerts staff. | ≈0.5 hr | Avoids posting mishaps. |
| Marketing Source Tagging | Tags leads by FB ad, referral, site. | ≈0.5 hr | Know which ads work. |
| Social Post Scheduler | Auto‑posts cute pics at peak times. | ≈0.5 hr | Stay visible without daily uploads. |
| Weather Closure Alert | Auto‑sends snow‑day notice. | ≈0.5 hr | Clear comms without phone trees. |
| Nap Schedule Tracker | Logs nap times, sends summary. | ≈0.5 hr | Parents love detail, staff save time. |
| Allergy Safe Menu Swap | Suggests alternative meal automatically. | ≈0.5 hr | Keeps every child safe, effortlessly. |
| One‑Click Mass Message | Sends urgent update to all parents. | ≈0.5 hr | Fast communication when needed. |
| Lead Aging Alert | Flags inquiries untouched 24 h. | ≈0.5 hr | No family left waiting. |
| Cleaning Checklist Reminder | Sends tasks to janitorial team. | ≈0.5 hr | Facility stays regulation‑ready. |
| Incident Trend Report | Monthly incident stats email. | ≈0.5 hr | Spot safety issues early. |
| Parent Portal Access Email | Sends login for statements & updates. | ≈0.5 hr | Reduces "can you send me" calls. |
| Drop‑Off Queue SMS | Parents text "ARRIVED"; staff alerted. | ≈0.5 hr | Faster, safer handovers. |
| Holiday Closure Countdown | Reminds parents weeks ahead. | ≈0.5 hr | Fewer surprises, smoother planning. |
| One‑Click Promo Blast | Ready SMS/email to fill empty spots. | ≈1 hr | Boost enrolment fast. |
