50 Automations for Gyms & Fitness Studios
We’ve worked with countless small business owners to streamline their daily tasks. Below are the top five automations we implement, plus a full list of 50 options to handle everything from scheduling to payments
“Creator Project dropped in a 24/7 membership bot, class‑booking reminders, and failed‑payment recovery. Churn is down, old members are coming back, classes stay full, and I got six hours a week back easy.”
– Katie R., Studio Owner
5 High‑Impact Automations — All Done‑for‑You
1.24/7 ChatGPT Membership & Class Bot
Answers pricing, schedule, and program questions, then signs prospects up for a tour or trial class—while you coach.
2.Missed‑Call Text‑Back → Chatbot
Any unanswered call fires an SMS with a link to the bot, so no lead slips away during peak hours.
3.Self‑Serve Class Booking + Smart Reminders
Members pick classes; confirmations, 24‑h, and 2‑h reminders slash no‑shows and empty mats.
4.Automated Billing & Failed‑Payment Recovery
Membership dues run automatically; if a card fails, a gentle sequence fixes it—no awkward chats at the desk.
5.Inactive‑Member Win‑Back Campaign
Detects members who haven’t scanned in 21 days and sends a “We miss you” nudge or goal‑review invite—boosting retention.
Ready to keep classes full and admin low?
50 Automations that are working for other businesses like yours
(of course your automations will be tailored to you)
Monthly Time Saved
≈ 176 hours freed up every monthWhat an Employee Would Cost You
£2,015 /month at UK minimum wage*| Automation Name | What It Does | Time Saved/Week | Why It Matters |
|---|---|---|---|
| AI Chat & SMS Agent | Answers texts 24/7, shares fees, books classes and logs leads for auto follow up. | ≈5 hrs | Parents get instant answers while staff focus on children—not phones. |
| Online Membership Signup | New members join and pay on your site 24/7. | ≈2 hr | Front‑desk queues disappear; cash flows in while you sleep. |
| Day‑Pass Funnel | Captures drop‑ins with pay link + waiver. | ≈1 hr | Every casual visit logged and followed up with to nurture into long term member. |
| Instant Lead Auto‑Reply | Texts new enquiry within 60 sec. | ≈1 hr | You’re first to reply, so prospects stop price‑shopping. |
| 7‑Day Trial Self‑Scheduling | Prospects pick trial start date online. | ≈1 hr | Trials run on autopilot and convert at higher rates. |
| Trial‑to‑Member Drip | Sends tips & prompts during trial week. | ≈1 hr | Keeps them engaged and ready to sign up day 7. |
| Class Booking Calendar | Members book classes in the app. | ≈2 hr | No front‑desk calls; classes fill themselves. |
| Class Reminder SMS | Texts 3 h before class. | ≈0.5 hr | Fewer empty spots; better energy in sessions. |
| Missed‑Call Text‑Back | Texts callers you miss while coaching. | ≈0.5 hr | Lead stays with you, not the gym down the road. |
| After‑Hours Auto‑Reply | Replies at night, gives opening times. | ≈0.5 hr | Prospects feel helped 24/7. |
| New‑Member Welcome Series | Sends app link, intro video, first‑workout guide. | ≈1 hr | Members start strong and stick around longer. |
| Digital Waiver E‑Sign | E‑mails waiver at signup—no clipboards. | ≈0.5 hr | Liability covered; staff save paper hassle. |
| Inactive Member Win‑Back | “We miss you” offer after 21 days no visit. | ≈1 hr | Reactivates sleepers cheaper than finding new ones. |
| Day‑Pass Follow‑Up Offer | Sends membership discount next day. | ≈0.5 hr | Turns one‑off visitors into paying members. |
| Referral Ask | Offers free week for friend referral. | ≈0.5 hr | Free warm leads from happy members. |
| Review Request | Google review link after first month. | ≈0.5 hr | More 5‑stars boost local search rank. |
| Birthday Free Pass | Sends guest pass on member birthday. | ≈0.5 hr | Makes members feel special and brings in prospects. |
| Loyalty Points Tracker | Adds points for each check‑in. | ≈0.5 hr | Keeps members motivated without staff effort. |
| Upsell PT Session Prompt | Offers PT bundle after 10 check‑ins. | ≈0.5 hr | Easy extra revenue at peak motivation. |
| Body Scan Result Email | Sends PDF report right after scan. | ≈0.5 hr | Professional touch; members see progress instantly. |
| Challenge Promo Blast | SMS/email for 8‑week challenge. | ≈0.5 hr | Fills paid programs fast with one click. |
| Membership Renewal Alert | Nudges annual members 30 days out. | ≈0.5 hr | Renews before they even think to cancel. |
| Failed Payment Retry | Auto retries card + alerts member. | ≈0.5 hr | Stops lost revenue from expired cards. |
| Overdue Invoice Chase | Polite reminders until settled. | ≈1 hr | Collects money without awkward calls. |
| Membership Freeze Workflow | Self‑service freeze form + auto billing pause. | ≈0.5 hr | Keeps members instead of outright cancels. |
| PT Session Scheduler | Clients book PT slots online. | ≈1 hr | Trainers’ calendars fill themselves. |
| PT Reminder SMS | Texts 24 h before PT session. | ≈0.5 hr | Reduces costly no‑shows. |
| Workout Plan Email | Sends custom PDF after PT session. | ≈0.5 hr | Extra value without extra admin. |
| Progress Photo Upload | Members upload pics to profile. | ≈0.5 hr | They see wins; you get marketing fodder. |
| Monthly Progress Report | Emails charts of check‑ins & scans. | ≈0.5 hr | Proof of value keeps churn low. |
| Weekly KPI Report | Sends sign‑ups, churn, revenue. | ≈0.5 hr | Know business health at a glance. |
| Equipment Maintenance Alert | Reminds staff of service dates. | ≈0.5 hr | Less downtime, safer floor. |
| Supply Low‑Stock Alert | Texts when cleaning wipes low. | ≈0.5 hr | No empty dispensers; happier members. |
| Staff Roster SMS | Texts weekly shifts to team. | ≈0.5 hr | Ends “when am I in?” messages. |
| Shift Swap Board | Team claims open shifts in app. | ≈1 hr | Manager stops juggling swaps. |
| Class Capacity Alert | Emails when class 80% full. | ≈0.5 hr | Adds extra slot before waitlist rage. |
| Waitlist Auto‑Fill | Texts waitlist when spot opens. | ≈0.5 hr | Every bike/spot earns revenue. |
| Facility Inspection Reminder | Sends daily cleaning checklist. | ≈0.5 hr | Gym stays sparkling and compliant. |
| Voicemail Transcripts | Turns voicemails to text. | ≈0.5 hr | Scan messages between classes fast. |
| Lead Source Tag | Marks lead as ad, referral, web. | ≈0.5 hr | Know which marketing spends work. |
| Social Post Scheduler | Auto‑posts tips & reels. | ≈0.5 hr | Stay visible online with zero hassle. |
| Cold Lead Nurture | Long‑term drip to old enquiries. | ≈0.5 hr | Converts fence‑sitters months later. |
| One‑Click Promo Blast | Ready SMS/email for flash sale. | ≈1 hr | Fill slack hours in minutes. |
| Weekly Health Tip Email | Automated content to all members. | ≈0.5 hr | Keeps brand helpful and inbox warm. |
| License & Insurance Alerts | Reminder before renewal. | ≈0.5 hr | Stay compliant effortlessly. |
| Member Exit Survey | Auto email when cancel processed. | ≈0.5 hr | Learn why they left and fix issues. |
| Cleaning Checklist Reminder | Sends tasks to janitorial team. | ≈0.5 hr | Facility always inspection‑ready. |
| Locker Code SMS | Sends PIN for smart lockers. | ≈0.5 hr | Members store gear without staff help. |
| App Download Prompt | Sends link when member joins. | ≈0.5 hr | Drives usage of self‑service features. |
| Event Countdown Drip | Sends countdown to comps/workshops. | ≈0.5 hr | Higher turnout, more revenue. |
| Member Birthday SMS | Sends happy‑birthday + free shake offer. | ≈0.5 hr | Builds loyalty and cafe sales. |
