50 Automations for Creative Studios
We’ve worked with countless small business owners to streamline their daily tasks. Below are the top five automations we implement, plus a full list of 50 options to handle everything from scheduling to payments
“Creator Project built a 24/7 portfolio bot, contract e‑sign, and gallery‑delivery automation. Clients sign and pay in hours, revisions stay organised, and I get back 6+ hours every week.”
– Liam M., Freelance Photographer
5 High‑Impact Automations — All Done‑for‑You
1.24/7 ChatGPT Portfolio & Quote Bot
Answers pricing, availability, and scope questions, then collects the brief and books a discovery call.
2.Missed‑Call Text‑Back → Chatbot
Every missed call fires an SMS linking to the bot, so no new prospect slips away.
3.Self‑Serve Shoot/Project Scheduling + Smart Reminders
Clients pick a date; confirmations plus 48‑h & 2‑h reminders end back‑and‑forth.
4.Asset Delivery & Approval Portal
Auto‑uploads proofs to a branded gallery, watermark on, tracks downloads, and chases approvals.
5.Recurring Invoice & Overdue Chase
Sends invoices, auto‑collects via card/ACH, and runs polite overdue nudges—healthy cash flow without calls.
Ready to create more and chase less?
50 Automations that are working for other businesses like yours
(of course your automationCodes will be tailored to you)
Monthly Time Saved
≈ 180 hours freed up every monthWhat an Employee Would Cost You
£2,060 /month at UK minimum wage*| Automation Name | What It Does | Time Saved/Week | Why It Matters |
|---|---|---|---|
| AI Chat & SMS Agent | Answers client questions 24/7, explains packages, books shoots or design consults, logs leads. | ≈5 hrs | Clients self-serve info and schedule sessions, freeing you to focus on creating—not constant messaging. |
| Online Project Inquiry Form | Puts every website lead into CRM. | ≈1 hr | No email copy‑paste ever again. |
| Instant Lead Auto‑Reply | Sends “thanks—let’s chat brief” in 60 sec. | ≈0.5 hr | Hot prospects stay interested. |
| Discovery Call Self‑Booking | Prospects pick Zoom slot 24/7. | ≈1 hr | Diary fills itself, zero back‑and‑forth. |
| Creative Brief Form | Collects style, budget, deadline online. | ≈1 hr | Jump into concepting faster. |
| Auto Quote Builder | Creates PDF estimate from rate card. | ≈1 hr | Beat slower studios to the quote. |
| Proposal Follow‑Up Nudge | Pings 3 days after quote sent. | ≈0.5 hr | Turns “thinking” into “booked”. |
| E‑Signature Contract | Sends contract & captures sign. | ≈0.5 hr | Project locked without printing. |
| Deposit Pay Link | Sends online payment for 30 %. | ≈0.5 hr | Cash in; project officially starts. |
| Project Board Auto‑Create | Builds Kanban with milestones. | ≈1 hr | No manual task setup. |
| Client Onboarding Email Pack | Sends timeline, asset checklist. | ≈0.5 hr | Clients deliver files on time. |
| Asset Upload Reminder | Nudges client if files still missing. | ≈0.5 hr | Keeps project moving. |
| Shot List Approval Link | Client e‑signs photo list. | ≈0.5 hr | No “I thought we’d shoot…” friction. |
| Pre‑Shoot Checklist SMS | Texts team gear list night before. | ≈0.5 hr | Arrive fully prepped, fewer reshoots. |
| Model Release E‑Sign | Captures digital releases on location. | ≈0.5 hr | Legal done instantly, paper‑free. |
| Backup Upload Trigger | Auto‑copies RAWs to cloud nightly. | ≈0.5 hr | No lost files, client peace of mind. |
| Edit Queue Status Email | Sends client "editing / grading" update. | ≈0.5 hr | Fewer “how’s it going?” emails. |
| Client Proof Gallery Link | Sends preview gallery automatically. | ≈0.5 hr | Feedback starts sooner. |
| Selection Reminder | Nudges client to pick finals. | ≈0.5 hr | Projects don’t stall waiting on picks. |
| Revision Ticket System | Creates task when client comments. | ≈0.5 hr | Revisions organised, no email hunts. |
| Revision Limit Alert | Warns when free rounds nearly used. | ≈0.5 hr | Scope creep kept in check politely. |
| Final Invoice Auto‑Send | Emails balance invoice on approval. | ≈0.5 hr | Paid before delivering masters. |
| Master File Delivery | Sends WeTransfer link post‑payment. | ≈0.5 hr | Instant delivery, happy client. |
| Project Archive Auto‑Zip | Zips and stores project folder. | ≈0.5 hr | Storage tidy, easy retrieval. |
| Portfolio Update Trigger | Adds best shots to website folder. | ≈0.5 hr | Site stays fresh without manual uploads. |
| Review Request | Sends Google review link. | ≈0.5 hr | More 5‑stars bring new gigs. |
| Referral Ask | Offers discount for referral. | ≈0.5 hr | Free leads from happy clients. |
| Lapsed Client Win‑Back | “Need new visuals?” email after 6 mo. | ≈0.5 hr | Rekindles past projects easily. |
| Social Media Scheduler | Auto‑posts teasers at peak times. | ≈0.5 hr | Stay visible without daily effort. |
| Blog Post Repurpose | Turns case study to blog + email. | ≈0.5 hr | Content marketing on autopilot. |
| Lead Source Tagging | Marks Instagram, Behance, Google. | ≈0.5 hr | You know which channel wins. |
| Weekly KPI Report | Emails leads, jobs, revenue. | ≈0.5 hr | Instant pulse on studio health. |
| Expense OCR to Books | Scans gear receipts to QuickBooks. | ≈0.5 hr | Bookkeeping takes seconds. |
| POS‑to‑Accounting Sync | Sales push nightly to accounts. | ≈0.5 hr | No manual data entry. |
| Gear Maintenance Reminder | Alerts when lens needs service. | ≈0.5 hr | Equipment stays top‑notch. |
| Insurance Renewal Alert | Reminds when gear cover due. | ≈0.5 hr | No lapse, no risky shoots. |
| License & Cert Tracker | Drone/pilot licence renewal reminders. | ≈0.5 hr | Stay compliant effortlessly. |
| Team Shift SMS | Texts assistants call time & location. | ≈0.5 hr | No “where do I go?” calls. |
| Shift Swap Board | Assistants claim open gigs online. | ≈0.5 hr | Manager avoids schedule chaos. |
| Invoice Reminder Sequence | Nudges overdue clients politely. | ≈0.5 hr | Get paid faster, less chasing. |
| Cold Lead Nurture | Monthly tips email to big prospects. | ≈0.5 hr | Books high‑value projects later. |
| Client Segment Tagging | Tags brand, wedding, product, etc. | ≈0.5 hr | Send laser‑focused promos. |
| One‑Click Promo Blast | Ready email/SMS for slow week. | ≈1 hr | Fill calendar quickly. |
| Project Debrief Survey | Internal survey post‑delivery. | ≈0.5 hr | Improves future workflows. |
| Content Licence Expiry Alert | Emails client when licence ending. | ≈0.5 hr | Upsell renewal before lapse. |
| Watermark Batch Export | Auto‑watermarks proofs. | ≈0.5 hr | Protects work, saves manual batch. |
| AI Thumbnail Generator | Creates web‑optimised thumbs. | ≈0.5 hr | Site loads fast, better SEO. |
| Client Anniversary Check‑In | Email 1‑year “need refresh?”. | ≈0.5 hr | Easy repeat business. |
