50 Automations for Cleaning & Home Maintenance Pros
We’ve worked with countless small business owners to streamline their daily tasks. Below are the top five automations we implement, plus a full list of 50 options to handle everything from scheduling to payments
“Creator Project set up a chatbot that quotes jobs, auto‑books recurring cleans, and chases payments. Cancellations fell by 35 % and I get back 6–7 hours every week.”
– Daniel M., Domestic Cleaning Owner
5 High‑Impact Automations — All Done‑for‑You
1.24/7 ChatGPT Quote & Booking Bot
Answers pricing, room counts, and availability questions, then books one‑off or recurring jobs even when you’re on a ladder.
2.Missed‑Call Text‑Back → Chatbot
Any unanswered or after‑hours call fires an SMS with the bot link—no more leads lost while you’re on site.
3.Self‑Serve Scheduling + Smart Reminders
Clients pick a slot; confirmations, day‑before, and two‑hour reminders slash no‑shows and last‑minute skips.
4.Auto Invoicing & Card‑on‑File Billing
Job marked “done” → invoice + payment link (or auto‑charge) goes out instantly—no chasing cheques
5.Review & Referral Engine
After each clean, a friendly text asks for a Google review and offers a refer‑a‑friend discount—your reputation grows itself.
Ready to save hours and ditch the paperwork?
50 Automations that are working for other businesses like yours
(of course your automations will be tailored to you)
Monthly Time Saved
186 hours freed up every monthWhat an Employee Would Cost You
£2,130 /month at UK minimum wage*| Automation Name | What It Does | Time Saved /Week | Why It Matters |
|---|---|---|---|
| AI Chat & SMS Agent | Answers client questions 24/7, gives prices, books cleans. | ≈5 hrs | No more after‑hours texting—agent handles every enquiry and secures the booking. |
| Missed‑Call Text‑Back | Instant SMS whenever you miss a call. | ≈2 hrs | Recaptures leads while the team is on site and can’t answer. |
| Self‑Service Online Booking | Clients choose real‑time slots on your calendar. | ≈3 hrs | Eliminates phone tag and fills the diary automatically. |
| Booking Confirm & Reminder | Instant confirmation plus 24‑hr reminder. | ≈1.5 hrs | Slashes costly no‑shows and wasted drive time. |
| Recurring Cleaning Scheduler | Auto‑books weekly/fortnightly visits. | ≈3 hrs | Keeps revenue predictable—no manual re‑booking. |
| Service Plan Auto‑Billing | Charges recurring clients each month. | ≈2 hrs | Cash hits the account without chasing invoices. |
| Instant Estimate Generator | Creates price PDF from room/size inputs. | ≈1.5 hrs | Get quotes to prospects faster than competitors. |
| Quote Follow‑Up Sequence | Texts if estimate not accepted in 48 h. | ≈1 hr | Nudges undecided leads; wins more work. |
| After‑Service Feedback & Review | Sends thank‑you + review link. | ≈1 hr | Generates 5‑star ratings on autopilot. |
| Referral Request SMS | Offers £20 off for referred friend. | ≈0.8 hr | Cheap customer acquisition—word of mouth automated. |
| Lapsed Client Win‑Back | Email sequence if no clean in 90 d. | ≈1 hr | Re‑engages dormant clients for the price of an email. |
| Seasonal Promo Blast | Spring‑clean or holiday deep‑clean SMS/email. | ≈1 hr | Fills slow seasons without ad spend. |
| Online Payment Link | Sends Stripe link to pay right away. | ≈1 hr | No waiting for BACS—money in before you leave. |
| Overdue Invoice Sequence | Polite reminders escalate automatically. | ≈1 hr | Improves cash flow without awkward phone calls. |
| Accounting Sync | Pushes sales & expenses to Xero/QBO. | ≈1 hr | No double‑entry bookkeeping ever again. |
| Expense Receipt Capture | Snap supply receipts → auto log. | ≈1 hr | Saves admin evenings and tax‑time stress. |
| Supply Low‑Stock Alert | Texts when chemicals/paper goods low. | ≈0.8 hr | Avoids running out mid‑job. |
| Auto Supply Re‑Order Draft | Creates PO email to supplier. | ≈1 hr | Keeps van stocked—zero admin. |
| Cleaner Daily Schedule SMS | 7 a.m. route and jobs text to staff. | ≈0.5 hr | Techs start day prepared; fewer “where next?” calls. |
| Route Optimiser | Reorders jobs for least drive time. | ≈1 hr | Less fuel, more billable hours each day. |
| GPS Auto Time‑Tracking | Logs arrival/departure without timesheets. | ≈1 hr | Accurate payroll with zero paperwork. |
| Digital Work‑Order Checklist | Mobile checklist each clean. | ≈1 hr | Consistent quality; no paper forms. |
| Photo Proof Archiving | Saves before/after photos to job. | ≈0.8 hr | Evidence for clients and social proof. |
| Unified Inbox | Merges calls, texts, emails, DMs. | ≈1 hr | No enquiry slips through the cracks. |
| Social DM Auto‑Reply | Responds to IG/FB DMs off‑hours. | ≈0.5 hr | Leads not lost overnight. |
| Google Chat Auto‑Reply | Instant answer to GBP messages. | ≈0.5 hr | Hooks searchers before they call next service. |
| Customer Portal Link | Sends portal login—view invoices & notes. | ≈0.8 hr | Clients self‑serve info; fewer calls. |
| Move‑Out Deep‑Clean Upsell | SMS to tenants 4 weeks before move. | ≈0.8 hr | High‑ticket jobs filled automatically. |
| Gift Card Sales & Reminder | Sells e‑cards; remind unused cards. | ≈0.5 hr | Extra cash flow and new customers. |
| After‑Hours Inquiry Bot | Handles late‑night website chat. | ≈0.5 hr | Capture leads while competitors sleep. |
| Cleaning Checklist PDF to Client | Emails completed checklist post‑job. | ≈0.5 hr | Transparency builds trust; reduces queries. |
| Damage Claim E‑Sign Form | Captures client signature instantly. | ≈0.5 hr | Faster resolution, less dispute admin. |
| Staff Shift‑Cover Broadcast | Texts team when shift opens. | ≈0.5 hr | Fills gaps without phone tree. |
| Tip Pool Calculator | Splits pooled tips weekly. | ≈0.3 hr | Fair payouts without spreadsheets. |
| Weekly KPI Email | Revenue, jobs, repeat rate. | ≈0.5 hr | Owner sees health at a glance. |
| Ad Lead Sync | Google/Facebook ad leads → CRM. | ≈1 hr | No paid lead ignored. |
| Insurance Renewal Reminder | SMS 30‑d before liability policy lapses. | ≈0.3 hr | Stay covered automatically. |
| H&S Training Tracker | Sends alert when COSHH cert expires. | ≈0.3 hr | Compliance without spreadsheets. |
| Equipment Maintenance Schedule | Tasks for vacuum PAT test etc. | ≈0.3 hr | Prevents downtime and costly repairs. |
| Chemical Safety Sheet Sender | Emails COSHH sheet on booking. | ≈0.3 hr | Meets health‑reg requirements. |
| Weather Delay Reschedule SMS | Auto offers new slot if snow/ice. | ≈0.5 hr | Keeps clients informed, fewer cancellations. |
| Machine Rental Tracker | Logs carpet cleaner hire, auto reminder return. | ≈0.3 hr | Avoids late fees on rental kit. |
| Negative Review Escalation | Alerts owner to <3‑star review instantly. | ≈0.3 hr | Respond fast, save reputation. |
| Daily Agenda SMS to Owner | 7 a.m. text of today’s schedule. | ≈0.5 hr | Plan day without logging in. |
| Customer Satisfaction Survey | 1‑click rating after clean. | ≈0.5 hr | Find issues early, improve service. |
| Add‑On Upsell Prompt | Suggest oven/window clean during booking. | ≈0.5 hr | Raises average order value automatically. |
| Holiday Schedule Blast | SMS reminder of Xmas availability. | ≈0.5 hr | Books holiday slots early, maximises revenue. |
| Vacancy Cleaning Scheduler | Landlord books end‑of‑tenancy clean online. | ≈0.8 hr | High‑value jobs secured without phone calls. |
| Automated Data Backup | Nightly cloud backup of job records. | ≈0.2 hr | Peace of mind against data loss. |
| Waste‑Disposal Permit Alert | SMS 60‑d before permit expiry. | ≈0.2 hr | Stay compliant with waste regs. |
