50 Automations for Beauty & Personal‑Care Pros
We’ve worked with countless small business owners to streamline their daily tasks. Below are the top five automations we implement, plus a full list of 50 options to handle everything from scheduling to payments
“Creator Project wired a chatbot that books clients, sends after‑care tips, and even chases reviews. We’ve cut admin by hours and our re‑booking rate is up 25 %.”
– Mia, Salon Owner
5 High‑Impact Automations — All Done‑for‑You
1. 24/7 ChatGPT Chatbot
Answers pricing questions, checks stylist availability, and books appointments while you’re with a client.
2. Missed‑Call Text‑Back → Chatbot
Every unanswered call fires a text that links to the bot, so no prospect is lost when the phone rings off the hook.
3.Self‑Serve Online Booking + Smart Reminders
Clients pick a slot on your complimentary website; confirmations, 48‑hr, and 2‑hr reminders slash no‑shows without you lifting a finger.
4.Automated Re‑Booking & After‑Care Sequence
Sends after‑care tips and nudges clients to book again in 4–6 weeks.
5.Review & Referral Engine
Post‑visit messages ask happy clients for Google/Instagram reviews and offer referral perks—building social proof on autopilot.
Ready to save hours and fill your chair on autopilot?
50 Automations that are working for other businesses like yours
(of course your automations will be tailored to you)
Monthly Time Saved
180 hours freed up every monthWhat an Employee Would Cost You
£2,060 /month at UK minimum wage*| Automation Name | What It Does | Time Saved /Week | Why It Matters |
|---|---|---|---|
| AI Chat & SMS Agent | Answers enquiries 24/7, quotes services, books appointments. | ≈5 hrs | No more answering the phone all day; agent is always on, clients book themselves. |
| Missed‑Call Text‑Back | Instant SMS to any missed caller. | ≈2 hrs | Recovers bookings lost while stylists are with clients. |
| Self‑Service Online Booking | Clients pick slots in live calendar. | ≈3 hrs | Ends phone tag and eliminates double‑booking. |
| Booking Confirm & Reminder | Instant confirm + 24‑hr SMS reminder. | ≈1.5 hrs | Cuts costly no‑shows. |
| Deposit Request Auto‑Link | Sends payment link after booking. | ≈1 hr | Reduces late cancellations; secures revenue. |
| Waitlist Auto‑Fill | Texts waitlist when slot opens. | ≈1 hr | Keeps chairs full without manual calls. |
| Package Balance Tracker | Alerts when treatments remaining =1. | ≈0.8 hr | Prompts re‑purchase before lapses. |
| Colour Patch‑Test Reminder | SMS 48 h pre‑appointment. | ≈0.5 hr | Prevents last‑minute reschedules & liability. |
| Pre‑Visit Prep SMS | Tell clients arrive makeup‑free, etc. | ≈0.5 hr | Appointments run on time and smoothly. |
| After‑Care Email | Sends lash/colour care tips post‑service. | ≈0.8 hr | Less damage complaints, longer results. |
| Review Request Automation | Day‑after link to Google/Facebook. | ≈0.8 hr | Boosts 5‑star ratings automatically. |
| Referral Reward SMS | Gives £10 credit for friend referral. | ≈0.5 hr | Cheap new clients from word‑of‑mouth. |
| Loyalty Points Tracker | Adds points each visit; auto‑voucher. | ≈0.8 hr | Encourages repeat bookings over competitors. |
| Birthday Offer Sender | Sends discount week before birthday. | ≈0.5 hr | Packs diary with celebration bookings. |
| Lapsed Client Win‑Back | Nurture email if no visit 90 d. | ≈1 hr | Re‑engages dormant clients cheaper than ads. |
| Membership Auto‑Billing | Charges monthly VIP club. | ≈1 hr | Predictable revenue, zero chasing. |
| Upsell Add‑On Prompt | Suggests brow tint etc. during booking. | ≈0.5 hr | Raises average ticket automatically. |
| Retail Product Reminder | SMS “Your serum likely running low”. | ≈0.5 hr | Drives retail sales without staff asking. |
| Stock Low Alert (Retail) | Texts when SKU below threshold. | ≈0.5 hr | Nobody hears “sorry we’re out”. |
| Auto PO Draft to Supplier | Creates re‑order email. | ≈0.8 hr | Keeps shelf stocked without admin. |
| Colour Mix Formula Log | Saves client formula automatically. | ≈1 hr | No searching paper cards; repeat perfect colour fast. |
| Patch‑Test Expiry Tracker | Alerts when test older than 6 m. | ≈0.3 hr | Legal compliance without spreadsheets. |
| Unified Inbox | Merges calls, emails, DMs. | ≈1 hr | No enquiry lost; faster replies. |
| Social DM Auto‑Reply | Responds to IG/FB DMs off‑hours. | ≈0.5 hr | Leads not lost overnight. |
| Google Chat Auto‑Reply | Instant answer on Google listing. | ≈0.5 hr | Hooks searchers before next salon. |
| Digital Consultation Form | E‑sign allergy & goals form pre‑visit. | ≈1 hr | Prep done; service starts on time. |
| Treatment Photo Consent | Captures e‑signature for social posts. | ≈0.3 hr | Legal ok to share before/after pics. |
| Photo Collage Creator | Auto collage and Dropbox upload. | ≈0.5 hr | Easy social content without apps. |
| Social Media Scheduler | Auto‑posts pics & promos. | ≈1.5 hrs | Consistent online presence, zero daily effort. |
| Ad Lead → CRM & Drip | FB/IG leads drop to nurture. | ≈1 hr | No leads stuck in inbox. |
| Slow‑Day Flash Sale SMS | Last‑minute Tuesday fill‑the‑diary blast. | ≈1 hr | Turns quiet days profitable quickly. |
| Group Booking Quote Builder | Auto PDF for bridal party request. | ≈1 hr | Win high‑value bookings fast. |
| Group Quote Follow‑Up | Nudge if no response 48 h. | ≈0.5 hr | Boosts big‑party conversion. |
| Room/Therapy Bed Conflict Alert | Warns if bed double‑booked. | ≈0.3 hr | Avoids embarrassing clashes. |
| Staff Schedule SMS | Sends weekly rota + reminders. | ≈1 hr | Fewer lateness and rota messages. |
| Shift‑Cover Broadcast | Texts team when shift opens. | ≈0.5 hr | Fills gaps without phone tree. |
| Time Clock → Payroll Export | Totals hours to payroll CSV. | ≈1 hr | Pays staff in minutes, not hours. |
| Tip Pool Calculator | Splits weekly tips & emails report. | ≈0.5 hr | Fair, transparent payouts without maths. |
| Invoice Auto‑Create & Send | Generates invoice on booking. | ≈1.5 hrs | Faster billing, fewer errors. |
| Online Payment Link | SMS link to pay deposit/balance. | ≈1 hr | Cash collected before scissors snip. |
| Overdue Invoice Nudges | Escalating reminders to pay. | ≈1 hr | Improves cash flow without awkward calls. |
| Accounting Sync | Push sales/expenses to Xero/QBO. | ≈1 hr | No double entry bookkeeping. |
| Expense Receipt Capture | Snap & log receipts automatically. | ≈1 hr | No shoebox at tax time. |
| Weekly KPI Email | Revenue, rebook %, retail sold. | ≈0.5 hr | Owner sees business health at a glance. |
| Licence Renewal Reminder | Premises, music, cosmetology certs. | ≈0.3 hr | Stay compliant automatically. |
| Health & Safety Checklist | Daily/weekly sanitation tasks SMS. | ≈0.5 hr | Always audit‑ready; no nagging. |
| Fridge Temp Alert (Spa) | Warns if product fridge warms up. | ≈0.3 hr | Protects stock worth £££. |
| Automated Data Backup | Nightly cloud backup of client files. | ≈0.2 hr | Peace of mind vs data loss. |
