50 Automations for Airbnb & Vacation‑Rental Managers
We’ve worked with countless small business owners to streamline their daily tasks. Below are the top five automations we implement, plus a full list of 50 options to handle everything from scheduling to payments
“Creator Project set up a 24/7 guest‑inquiry bot, auto smart‑lock codes, and cleaner‑turnover alerts. Messages are instant, turnovers are smooth, and I save 7 hours every single week.”
– Laura T., Superhost with 12 Beachfront Rentals
5 High‑Impact Automations — All Done‑for‑You
1.24/7 ChatGPT Guest‑Inquiry Bot
Answers availability, amenities, and area questions, then pushes guests to instant booking—no more midnight DMs.
2.Missed‑Call Text‑Back → Chatbot
Every unanswered call or Airbnb message triggers an SMS with a link to the bot, so no enquiry slips away while you’re turning over a property.
3.Smart‑Lock Code & Check‑In Guide
Auto‑generates and sends arrival instructions 24 hours before check‑in—zero key hand‑offs, happier guests.
4.Cleaner Scheduling & Turnover Reminders
The moment a booking lands or shifts, your cleaner gets the updated schedule and a photo checklist—flawless turnovers without texts back and forth.
5.Review & Re‑Booking Engine
After checkout, guests get a friendly review request and a direct‑booking discount code—boosting ratings and repeat stays.
Ready to automate the busywork and boost guest satisfaction?
50 Automations that are working for other businesses like yours
(of course your automations will be tailored to you)
Monthly Time Saved
≈ 182 hours freed up every monthWhat an Employee Would Cost You
£2,080 /month at UK minimum wage*| Automation Name | What It Does | Time Saved/Week | Why It Matters |
|---|---|---|---|
| AI Chat & SMS Agent | Answers queries 24/7, shares important information, books stays and logs leads. | ≈5 hrs | Parents get instant answers while staff focus on children—not phones. |
| Instant Inquiry Auto‑Reply | Replies to new Airbnb/VRBO messages in 60 sec. | ≈3 hr | You look responsive; listing climbs search rank. |
| Auto‑Quote & Calendar Sync | Sends quote and blocks dates across all OTAs. | ≈1 hr | Prevents double‑booking headaches. |
| Smart Pricing Alert | Emails when price is 10% below market. | ≈0.5 hr | Catches revenue leaks instantly. |
| Dynamic Minimum‑Stay Rule | Lowers min‑stay when gap ≤ 3 days. | ≈0.5 hr | Fills empty nights you’d lose. |
| Self Check‑In Instructions | Sends keypad code & directions 3 days pre‑stay. | ≈1 hr | No manual PDFs; guests arrive stress‑free. |
| Door Code Auto‑Generate | Creates unique lock code for each booking. | ≈0.5 hr | Better security without manual setup. |
| Check‑In Reminder SMS | Texts day‑of arrival to confirm ETA. | ≈0.5 hr | Reduces “where do I park?” calls. |
| Check‑Out Reminder | Texts night before departure time & tasks. | ≈0.5 hr | Faster turnovers; fewer late check‑outs. |
| Cleaner Job Scheduler | Books cleaners automatically after checkout. | ≈1 hr | No missed cleans; property always guest‑ready. |
| Cleaner Arrival Alert | Texts cleaner address & lock code. | ≈0.5 hr | Saves dispatcher phone calls. |
| Cleaning Checklist Mobile | Cleaner ticks tasks; uploads photos. | ≈1 hr | Quality proof without site visit. |
| Linen Stock Alert | Texts when linen store < threshold. | ≈0.5 hr | No scramble on back‑to‑back stays. |
| Auto Re‑order Supplies | Orders toiletries & coffee pods automatically. | ≈0.5 hr | Guests never run out of essentials. |
| Welcome Guide Email | Sends digital guidebook link on booking. | ≈0.5 hr | Fewer “wifi code?” questions. |
| Local Recommendation Bot | AI answers area questions via SMS. | ≈0.5 hr | Concierge‑level service without calls. |
| Mid‑Stay Check‑In Message | Texts day 2 “everything ok?” | ≈0.5 hr | Fixes issues before bad reviews. |
| Auto Review Guest | Posts 5‑star review at 11 a.m. day 14. | ≈0.5 hr | Encourages reciprocal good review. |
| Guest Review Reminder | Nudges guest to leave review if none by day 5. | ≈0.5 hr | More reviews = higher ranking. |
| Lapsed Inquiry Re‑Engage | Follows up with people who asked dates then vanished. | ≈0.5 hr | Turns cold inquiries into bookings. |
| Gap Night Discount | Sends 20% promo for 1‑2 night gaps. | ≈0.5 hr | Monetises otherwise empty nights. |
| Monthly Owner Report | Emails revenue, occupancy, avg nightly rate. | ≈0.5 hr | Owners stay happy without calls. |
| Expense Receipt Capture | Snap receipts; logs to QuickBooks. | ≈1 hr | Books balanced before month‑end. |
| POS‑to‑Accounting Sync | Payouts push to accounting nightly. | ≈1 hr | No manual CSV uploads. |
| Weekly KPI SMS | Owner gets occupancy & revenue text Friday. | ≈0.5 hr | Instant pulse without logging in. |
| Lead Source Tagging | Marks booking from Airbnb, VRBO, direct. | ≈0.5 hr | Know which channels perform best. |
| Damage Claim Draft | Auto drafts claim email with photos. | ≈0.5 hr | Submit to Airbnb in minutes, not hours. |
| Security Deposit Capture Link | Sends Stripe link for direct bookings. | ≈0.5 hr | Protects property without phone PDQs. |
| License & Tax Renewal Alert | Reminds before local permit expires. | ≈0.5 hr | Stay legal automatically. |
| Dynamic Lock Code Expiry | Disables code at checkout time. | ≈0.5 hr | Property secure with zero effort. |
| Noise Monitor Alert | Texts guest if decibel sensor high. | ≈0.5 hr | Prevent party damage quickly. |
| Smart Thermostat Scheduler | Sets eco mode when vacant. | ≈0.5 hr | Cuts energy bills automatically. |
| Seasonal Rate Update | Bulk updates rates every quarter. | ≈1 hr | Maximises revenue without manual editing. |
| Cold Lead Nurture | Monthly newsletter to past guests. | ≈0.5 hr | Drives repeat bookings in shoulder season. |
| Referral Ask | Offers £50 off for friend referral. | ≈0.5 hr | Free bookings via happy guests. |
| Guest Birthday Coupon | Sends 10% off future stay. | ≈0.5 hr | Keeps property top‑of‑mind. |
| Cleaning Payment Auto‑Send | Pays cleaners via Stripe upon checklist complete. | ≈1 hr | Saves bookkeeping and keeps cleaners loyal. |
| Maintenance Ticket Trigger | Creates task when guest reports issue. | ≈0.5 hr | Fix problems fast; better reviews. |
| Vendor Dispatch SMS | Sends plumber address + code automatically. | ≈0.5 hr | Speedy repairs without phone relay. |
| Inventory Checklist Reminder | Sends monthly stock count to cleaner. | ≈0.5 hr | No missing towels surprises. |
| Lost‑&‑Found Photo Email | Cleaner uploads photo; emails guest. | ≈0.5 hr | Great service; 5‑star impression. |
| Trash Day SMS | Texts guest night before bin day. | ≈0.5 hr | Bins out without caretaker trip. |
| Stripe Invoice Auto‑Send | Sends branded invoice for direct stays. | ≈0.5 hr | Professional look; faster pay. |
| Owner Payout Split | Auto‑splits income & fees; emails report. | ≈0.5 hr | Transparent finances keep owners happy. |
| Seasonal Maintenance Alerts | Schedules HVAC/roof checks. | ≈0.5 hr | Fewer costly emergency repairs. |
| Smart Lock Battery Alert | Emails when battery below 25%. | ≈0.5 hr | No lockouts from dead batteries. |
| Guest Wi‑Fi Reset Scheduler | Changes Wi‑Fi password monthly. | ≈0.5 hr | Better security, no manual login. |
| Weekly Turnover Summary | Emails cleaners list of all checkouts. | ≈0.5 hr | Team preps supplies in one go. |
| Panic Button Guest SMS | Emergency number & location text on request. | ≈0.5 hr | Guest safety without staff call. |
| One‑Click Promo Blast | Pre‑built SMS/email for empty month. | ≈1 hr | Last‑minute bookings filled fast. |
